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Non-student participants

These guidelines are provided to assist in making informed decisions related to the inclusion of non-students in all or part of a study abroad program. Study abroad programs are academic programs and accompanying non-students should not interfere with the function of the program and academic experience in any way. This principle must be made transparent for all those involved in the study abroad program, especially the students, so there is no misunderstanding that study program fees are, in any way, subsidizing non-students.

Guidelines for non-student participation in MU study abroad programs

  • Non-students are defined as persons who do not enroll or pay for academic credits for the study abroad program. This does not include paid faculty and academic staff leading the program.
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  • Participation:
    • Individual programs may establish more stringent guidelines pertaining to participation of non-students. This includes prohibiting their participation in study abroad programs.
    • Non-students should not be permitted to participate in the regular activities of the study abroad program. In other words, they cannot attend classes or other academic sessions.
    • Non-students can be invited with the permission of the faculty program director to participate in social or cultural events or excursions as long as they are responsible for paying any expenses incurred.
    • There are host institutions that do not accommodate non-students. It is the responsibility of the study abroad faculty, staff or student to verify host institution policies concerning non-students using the institution's facilities or participation in program activities (that are not governed by MU).
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  • Travel and housing arrangements:
    • Travel arrangements are the responsibility of the non-student, including all transportation, passports and visas, insurance, etc.
    • Housing and other living arrangements such as meals are the responsibility of the non-student. This includes all expenses incurred for the non-student. Host institutions may limit or prohibit accommodating non-students.
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  • Minor children:
    • Care of minor children accompanying faculty, staff or students should not interfere in any way with the duties and activities of the study abroad program. Child care is the responsibility of the parent/guardian, and children under 15 must be accompanied by a full-time caregiver. Some countries place restrictions on travel with minors and it is the responsibility of the parent/guardian to comply with these restrictions.
    • It is strongly recommended to consider the difficulty involved in taking minor children on a study abroad program. They require more attention than they require at home because of the language barrier, as well as the lack of usual friends and recreational and educational activities. It is more difficulty for the parent/guardian to focus his/her full attention on the academic experience while meeting the needs of a minor child.
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  • Employment of a non-student: Family members of study abroad program faculty or staff may not be hired to perform duties on the study abroad program if the fulfillment of such duties is under the general supervision or direction of the faculty or staff member. (Please see section 320.040 of the Collected Rules and Regulations of the University of Missouri).
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  • Financial considerations:
    • All expenses incurred by a non-student are his/her own responsibility and it must be transparent to all that program fees are not subsidizing the expenses of the non-student.
    • Program activities should not be arranged to accommodate non-students if the cost increases to study abroad participants.

These guidelines were approved by the Study Abroad Advisory Council in November 2007.