Social Security card
International scholars must wait two full weeks from the date of entry into the U.S. before applying for a Social Security card. The hosting/hiring department does not need a Social Security number to begin employing an international scholar. For details about the application process, see the Social Security card information.
In order for a scholar to obtain a driver’s license in Missouri, they must take both the written and driving tests. A representative of the scholar’s department will need to produce a letter showing proof of employment (J-1 sample letter, H-1B sample letter). It is not necessary for the scholar to receive any financial compensation from MU to be considered “employed” as far as the Division of Motor Vehicles is concerned. For details about testing, required documentation and the Columbia driver’s license offices, see the driver’s license information.
International scholars and their departments can get assistance with nonimmigrant tax issues from the Nonresident Alien Taxation Office. Information and assistance with the I-9 form is available from Human Resource Services.
Courtesy appointments for J-1 scholars
If a department is not paying wages but the J-1 scholar must be recognized as a “courtesy appointment” with all the privileges inherent with possessing a university ID, they must use the PeopleSoft PAF for Courtesy Appointments and Volunteers. The Social Security number is not a required field for this form, but the field should be filled in if the hire already has an official SSN. No temporary SSN will be provided. If the individual is not being paid, no other forms need to be processed with this PAF.
H-1B hiring department responsibilities
Departments hiring H-1B scholars must do the following:
- Report any changes in employment for the H-1B to International Student and Scholar Services. This includes changes in title, salary, work location, FTE, department, position description or employment termination. An approved H-1B status is specific to the employee and terms of employment. If the department plans to change the terms of employment from what is indicated in the H-1B petition and Labor Condition Application, a new or amended petition for H-1B status may be necessary.
- Encourage new H-1B scholars to attend New Employee Orientation through Human Resource Services.
- Pay for return travel if the H-1B scholar is dismissed for any reason.
- Request a status extension for the H-1B scholar if needed. Departments must contact ISSS at least six months prior to the H-1B scholar’s current status expiration to begin the extension request.